Coordinator I (HR) – Harvard – Cambridge, MA

Website Harvard University

Coordinator I (HR)

University Administration


Job Summary

The Talent Acquisition Coordinator is  a fully benefited, full-time Harvard University position that has been funded for 6 months from date of hire.  There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance.

Harvard Human Resources and Consulting Team provides direct human resources consulting and talent acquisition services to ~5,500 leaders, managers, and employees in the central administration, working across a broad range of businesses and academic and operational functions.  We partner with leaders, managers, employees, and teams to adopt programs, policies and practices in alignment with the Attract, Develop and Retain employee life cycle, while fostering greater performance and engagement.

The Talent Acquisition (TA) Coordinator will join a fast-paced team, supporting the full range of talent and recruitment functions services for Harvard Public Affairs and Communications and providing back up support to Harvard Human Resources, Office of the General Counsel and Harvard University Police Department.

Position Description

Responsibilities for the TA Coordinator include, but are not limited to:

  • Coordinating complex interview schedules throughout the hiring process
  • Conducting administration of recruiting activities throughout hiring process, including collecting interview feedback, conducting reference and pre-employment screens, and drafting offer letters.
  • Working with the Human Resources Coordinator, processes new hire paperwork to ensure successful new employee onboarding.  This includes coordinating hiring information with internal colleagues.
  • Advertising and posting jobs externally based on recruiter ad hiring manager recommendations.
  • May review resumes and screen applicants for applicable background and skills
  • Maintain status updates and documentation in Brassring, Harvard’s Applicant Tracking System
  • Other duties as assigned, in response to changing needs of the group

Basic Qualifications

High school diploma. Education beyond high school may count towards years of experience.
Two years of recruiting, human resources or related business experience required.
Demonstrated proficiency with MS Office products (Word, Excel, PowerPoint)

Additional Qualifications and Skills

  • Ability to work and communicate collaboratively on a team and across a diverse and decentralized business environment is essential
  • Strong sense of urgency and responsive
  • Proactive
  • Must be flexible and adaptable
  • Excellent communication skills
  • Ability to prioritize work, multitask, and attention to detail are essential
  • Experience working with and maintaining confidential information
  • Demonstrated Interest in recruiting, talent acquisition and/or people operations as a career path a plus

Working Conditions

Harvard Human Resources actively supports hybrid work where business and team needs allow.  This role is remote with periodic on-campus presence. Additional detail pertaining to this position will be discussed during the interview process.  All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT).

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Harvard continues to place the highest priority on the health, safety and wellbeing of its faculty, staff and students, as well as the wider community. Information and details can be found via Harvard’s Coronavirus Workplace Policies website:

Additional Information

Please note:
• Harvard University requires pre-employment reference and background screening.
• We are unable to provide work authorization and/or visa sponsorship.
• This position has a 90-day orientation and review period.

Total Rewards:

Harvard’s Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, including:

Paid Time Off: 3 – 4 weeks accrued vacation days, 12 accrued sick days, 12.5 paid holidays plus winter recess, and 3 personal days awarded each calendar year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans.
Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program (TAP): $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Harvard University Employees Credit Union: Our employees credit union provides a complete line of services for all your financial needs.

Transportation: 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: A variety of programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Learn more:

If you believe you need a reasonable accommodation in order to search for a job or to submit an application, please contact us at 617-495-2772. This is a dedicated line to assist job seekers with a disability requiring assistance in applying online.

Job Function Human Resources

Location USA – MA – Cambridge

Job Code 404034 Coordinator I (HR)



Department Harvard Human Resources

Time Status Full-time

Union 55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening Employment, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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